The bill comes out of the job.
This part is not built. Quoting and follow-up are working today. What follows is what an invoice has to get right in a trade business, written down so you can hold us to it.
Join the waitlistNo retyping the job at the end of it.
The gap between the quote and the invoice is where the money goes missing and the arguments start. Everything below is about closing that gap while the crew is still on site, not on a Sunday night at the kitchen table.
- 01
Agreed, then actual
The quote is where an invoice starts, not where it ends. Two post holes hit rock. The pile had a second couch under the tarp. They added a gate on day two. The bill should read in that order — what was quoted, what changed, what it came to — so the customer can follow it without calling you.
- 02
Changes, with a photo on them
Extra work priced from your own book, approved before anyone starts, with the photo that shows why. A picture of rock in a post hole ends the conversation about the extra charge. A line item added later starts one.
- 03
Deposit and balance
Money down before the material is ordered, the rest when the work is finished and the customer has walked it. Whatever a job collected up front has to sit on the final bill in plain figures, so nobody pays twice and nobody has to dig out a deposit receipt from four weeks ago.
- 04
Chasing the late one
Nobody enjoys sending the third reminder to a customer they will see at the hardware store. Mason already does this for quotes; the same job for an unpaid invoice is the obvious next one. In your name, on a schedule, and it stops the moment the money lands or you say stop.
- 05
It feeds your books
You already have an accountant and a way of doing this. Nobody is moving their business over to make a piece of software happy. This should hand your existing system clean records, and we will not name any accounting tool on this page until that connection actually works.
Every figure traces to something.
An invoice a customer cannot follow is an invoice that sits in a pile. These hold whatever else changes.
- 01No amount on an invoice that was not quoted or approved as a change
- 02Nothing billed for work with no record of being done
- 03Deposits already paid always shown against the total
- 04Reminders stop the moment it is paid, or the moment you say stop
Bill it the way you bill it now.
Nothing here asks you to change how you get paid. Keep your invoicing where it is. What ScopeMason gives you today is a quote with the scope written down, the customer’s own photos attached, and a record of what they agreed to — which is most of what you retype into an invoice anyway.
Change orders and payments are on the same bench as this page. They are marked coming soon everywhere on this site, and they stay marked until they work.